Purpose

To prepare an information system to Add, Update and Analyze the data obtained from HIV Sentinel surveillance at the regional co-ordinating centers (Sentinel sites) all over India, and to prepare reports on the status of HIV infection in the country. The database will be updated on an ongoing basis.

Background

Information on the AIDS epidemic and on the HIV sero-prevalence (infection) in population groups in developing countries is only available in widely scattered small-scale surveys. The distribution of HIV/AIDS in India is very heterogeneous. HIV epidemics are focused very sharply in a few southern States, with most of India having extremely low rates of infection. However, there were insufficient numbers of sentinel surveillance sites to get an adequate picture of the overall HIV situation. There was non-participation of some states, inadequate representation of various risk groups, no representation of the rural population, and a scattered schedule of rounds of collection. In order to obtain better HIV prevalence for India, the National AIDS Control Organization (NACO) instituted a National HIV Sentinel Surveillance (HSS) program. States were given guidelines on the selection HSS sites to adequately represent the various population subgroups and a regularly scheduled timing for surveillance was instituted.

                NACO has designated the National Institute of Health and Family Welfare to co-ordinate and supervise the implementation of the first annual sentinel survey for HIV in the country.

Last year, a project for the HIV/AIDS Surveillance Database Information System, was initiated by NRDMS, Department of Science and Technology, Government of India. The Indian Institute of Technology Delhi was entrusted with the development of the web-based system in collaboration with the National Institute of Health and family welfare (NIHFW).

The Information System is developed as a secured web-based GIS application with a user-friendly interface. The users can Login Online with their secured ID and password to input their State’s data. To facilitate users, Offline Package was developed which is independent of internet connectivity, thus enabling faster data entry. Users are able to input data offline and later upload the same to the main server.

General Description

 

Key components of the interface include (Fig. 1):

Sample Data

Sample data is the data collected on site on a specified survey form. Allows the users to add, modify and import data in a specific format, and generate Tally Sheets for quality checking.

Site Information

Site Info. Entry – contains information on Site Identification, population characteristics of the site, HIV testing facilities, methods and procedure information.

Site List – List of sentinel sites with the option of Adding new sites. The list can be filtered, (with respect to State, District, Settlement, Clinic Type and Targeted Intervention) and can be printed.

Query/Report

Query allows users to access and pull your data together. The users can browse, view, query, and search the contents of the NIHFW’s HIV Sentinel Survey database.

Reports give you complete control over which data is displayed (through underlying queries or tables) and how it will appear - you can display the information the exact way you want to see it.

Options

This module provides management facilities for the Administrator. The administrator (NIHFW) only has been given the right to manage users. Management of users includes –

·        Add New Users,

·        Lock / Unlock the existing users,

·        Retrieve Passwords,

·        Send Mails 

·        Change Lookup Table options under Preferences.

 

The Administrator has the right to view National Level data, however, addition and modification of sample data has not been given to the administrator.

Administrator also has the privilege to create additional National Level users (e.g. NACO) who can View, Query and generates Reports at the National Level.

Fig. 1


LOGIN

·        Open the Internet Explorer or any other web browser, and then type the web address http://www.nihfw.org/ChaSoftware/index.asp. The following window appears (Fig. 2).

 

 

Fig.2

 

·        Type your ONLINE Login Id and Password, and then click on Submit button.

·        After successful login the users will have access to their specific State data for viewing, editing and adding records (Fig. 3).

 

 

Fig.3

 

 


SAMPLE Data

In Sample Data module:-

v     You can “ADD” new data using the sample data form.

v     “Modify” the data entered.

v     Generate “Tally Sheets”.

v     “Import” and “Export” data in text format.

 

Add Sample data

This module has two types of data entry options:

User-friendly interface – minimal keyboard intervention, where most of the data entry is done by selecting values from the drop down box.

Advanced data entry interface – meant for the data entry operators conversant with the coding system.

·        To add data click on ADD, Sentinel Site Selection form will appear (Fig. 4). Refer Table. 1 for data entry instructions in the site selection form.

 

Fig. 4


 

Fig. 5

Table. 1 - Site Selection Form

Heading

Description

Data Entry Instructions

Year

Year of survey (1990 – 2040)

Select the year from the drop down list.

State

Name of the state.

State selection is automatic. You will be viewing your own State’s name.

District

Name of the district.

Select the district, for which the data has to be entered, from the drop down list. All the sites belonging to that state will appear in the Site drop box.

Site

Name of the sentinel survey site.

Select the site from the drop down list of sites.

Note: The site list comprises of Site Code and Site Name. The site code includes the census code of the site and Clinic Type. Type of settlement information is given inside the brackets.

To enter new sites to the list, request the Administrator

Sample size

Total number of records the user want to enter in that site.

Select the number from the drop down list. If you enter a record beyond this number you will receive a warning message for every time you enter a record.

Note: If you will not select the number from the list the sample size will be taken as 250 for that site (except ANC sites where the sample size is taken as 400)

 

·        After selecting the site, click on the GO button to enter the data as Text in “User Friendly Interface” (Fig. 5).

·        To enter data as Codes click on “Advanced Data Entry” link (Fig. 6).

 

 

 

 

Fig. 6


New Sample Data Entry Form

 

·        Click on Add button after making all the selections. A pop-up box will appear (Fig. 7), click on OK button to submit the data. The data will be added to the database and a new blank form will appear on screen to enter more data for the same site.

·        For advanced data entry form pop-up box will not appear and after submission of the data. New blank form will appear on screen.

 

Fig. 7

The data collection form for each serum sample should include the following information (Table. 2):

 

Table. 2

Personal Data

Schedule Number

Survey form number.

Text – It is a three-digit code, to be entered by the user manually. The increment is automatic but you can edit the number.

Codes – Same as above.

Sampling Date

Date on which the sample was taken.

Text - Select the date from the calendar.

Codes – Enter the date in dd/mm/yyyy format. The date will remain same for the succeeding records until the user edit it.

You can choose dates only for the specified sampling period.

Note: Sampling period is set by the administrator.

OBG

Obstetrics and Gynecology

Text - In STD clinic the data is coming from “Skin” as well as from “OBG” clinics check on OBG checkbox if the data belongs to OBG clinic else leave it blank.

Codes – check the checkbox with the                 help of space bar.

Age

Age of the person.

Text - Select the age from the drop down list. For missing age record select 99 from the drop down list

Codes – Enter the exact age. For missing age record enter 99

Age Limit is 15 – 49 for all types of clinics.

Note: If you select a value beyond this range you will receive a warning message but the record will be entered

Occupation

Profession of the person.

Text - Select Occupation from the drop down list.

Codes – Enter the codes given in the list.

s         Agri./Unskilled Worker (1)

s         Truck/Auto/Taxi Driver/Cleaners (2)

s         Industry/Factory Workers (3)

s         Hotel Staff (4)

s         Service (5)

s         Business (6)

s         Unemployed (7)

s         Student (8)

s         Housewife (9) (N/A ANC & Males)

s         N/A (10) (e.g. for FSW’s)

Self Occupation for STD, FSW, MSM, TUB and IDU.

Spouse’s Occupation for ANC.

Sex

Gender of the person.

Text - Select gender from the dropdown list.

Codes – Enter the codes given in the list.

s         Male (1)

s         Female (2)

Gender is fixed for ANC & FSW (Female) and MSM (Male).

Migrant

Whether the person is migrant or native to that place.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Yes (1)

s         No (2)

Education

Education qualification of the person

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Illiterate (1)

s         Literate/Primary (2)

s         Secondary (3)

s         Graduation & above (4)

Locality

Whether the person belongs to urban or rural area.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Urban (1)

s         Rural (2)

clinical Diagnostics

Genital Ulcer

Whether the person was found to have genital ulcer or not.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Yes (1)

s         No (2)

Urethral/Cervical Discharge

Whether the person was found to have Urethral/Cervical Discharge or not.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Yes (1)

s         No (2)

Genital Ulcer & Discharge

Whether the person was found to have both (genital ulcer and urethral /Cervical discharge) or not.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Yes (1)

s         No (2)

Genital Wart

Whether the person had genital wart or not.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Yes (1)

s         No (2)

Are you currently married?

Marital status of the person.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Yes (1)

s         No (2)

s         N/A (9)

Do you have sex with women?

Whether the person has only male partners or females also.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Yes (1)

s         No (2)

s         N/A (9)

How many partners do you have in a month?

Number of partners.

Text - Enter exact number or blank will be taken as default value.

Code - Enter exact number or blank will be taken as default value.

Applicable only for MSM, for other clinics not visible on the form.

Note: Clinical Diagnostics data compulsorily has to be entered for STD clinic; for ANC and IDU clinics it is not available; and for FSW, TUB and MSM clinics it is optional.

test Results

HIV

Whether the person was found to be positive or negative for HIV.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Positive (1)

s         Negative (2)

VDRL

Whether the person was found to be positive or negative for VDRL.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Positive (1)

s         Negative (2)

s         N/A (9) [available only for TUB]

Hepatitis-B

Whether the person was found to be positive or negative for Hepatitis-B.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Positive (1)

s         Negative (2)

s         N/A (9)

Hepatitis-C

Whether the person was found to be positive or negative for Hepatitis-C.

Text - Select from the drop down list.

Codes – Enter the codes given in the list.

s         Positive (1)

s         Negative (2)

s         N/A (9)

Text - Click on Add button after making all the selections. A pop-up box will appear showing a message “Are you sure you want to submit”, click on OK button. The data will be added to the database and a new blank form will appear on screen to enter more data for the same site.

Codes – clicking on OK to the text message (“Are you sure you want to submit”) will automatically take you to the same form for adding more sample data for the same site.

Checklist for entering data

·        In STD clinic 100 samples come from the OBG (Obstetrics and Gynae.). Check the OBG checkbox on the Sample Data Form (for both Text as well as Codes) when the sample belongs to OBG clinic.

·        Age should not be less than 15 yrs and more than 49 yrs for the sample population.

·        Exact age to be filled in Advanced Data Entry form. If you add age > 49 a warning message will be flashed that he age limit is exceeding but the user will be able to enter data.

·        The default sample size is fixed foe the clinics as 250 (Except ANC which is 400). Every time a user enter a Schedule Number > Sample Size a warning message will be flashed.

·        In the occupation column code – 9 will not be accepted in the format for ANC mother and for male patients. (Code-9 stands for housewife).

·        All the columns have to be filled; it will not accept any blanks (both Text and Codes). Only in 5th, 6th & 7th Clinical Diagnostics (‘Are you currently married?’, ‘Do you have sex with Women?’) and Hepatitis B & C columns you can select “N/A” option. When you enter data as Codes, leave the above mentioned columns blank.

·        In the case of FSW, TUB and MSM clinic types, for the Clinical Diagnosis entry a checkbox is given. If the data is available for clinical diagnosis enter the values otherwise uncheck the checkbox, this will remove the columns from the screen.

·        To enter data as codes for FSW, TUB and MSM clinic type, blank entry is possible for Clinical Diagnostics.


modify

Data modification is required when you get wrong or illogical results while querying and generating reports or when you have disparity in data while viewing the statistics. To correct the disparity you need to search from the individual wrong data entry and then modify it.

·        To modify the data entered click on Modify under Sample Data Menu, Site Selection form will appear (Fig. 8).

 

Fig. 8

·        Select the Year, District and Site name and then click on Go button. The data entered will appear on screen with the option of modifying the data (Fig. 9).

·        Select the data to be modified by checking on the radio button beside it, and then click on Modify button. The selected data form will open (Fig.5). Make the required changes and then click Update button.

·        To go back to the modify page option, click on Back button.

 

Fig. 9


 

Tally Sheet

Tally sheet option is to generate summary of data (as codes) in a printable format for a particular site.

·        Select the Year, State, District and Site then click on GO button (Fig. 10).

·        For STD sites you have the option of filtering the data from OBG or Skin/STD clinic.

 

Fig. 10

·        The tally sheet page will show the summary of selected site data n a summary table and the data for which the tally sheet will be generated (Fig. 11).

 

Fig. 11

·        Click on the Print Preview button to view the Tally Sheet (sample data as codes) (Fig. 12). The Tally Sheet will appear in a separate window.

·        You can print this page as it is from the File menu or copy and paste it into word to further customize the viewing and printing options.

·        Go to next page to take printout of the next page (Fig. 12).

·        To go to a particular record, type the page number in the textbox (where the current page number is displayed) to go to the desired page number

 

Note: For generating a tally sheet, only one site can be selected at one time.

Fig. 12


 

importing data – Import Facility Is Not Available For Online Users

          If the data already exists in the soft form (preferably a text file) you can directly import the data file after converting it into the desired format.

Data file specifications

·        Data file should be a text file.

·        The field names can be in any order separated by coma or some other delimiter, which you have to specify in the delimiter column. The field names required are listed below:

 

[Year,State_ID,Dist_ID,Site_ID,Clinic_Type,Schedule_No,SamplingDate,Positive_HIV,Positive_HepB,Positive_HepC,Positive_VDRL,Age,Sex,Locality,Occupation,Education,Migrant,Clinic_D1,Clinic_D2,Clinic_D3,Clinic_D4]           

 

·        Check whether all the columns are filled with logical codes.

·        There should be no space between two fields.

 

How to Import

·        To import the data click on Import Link under Sample Data menu.

·        The screen on the right will show a dialogue box asking you to browse for the file to be imported (Fig. 13).

 

Fig. 13

·        Click on the Browse button, select the file and then type the delimiter in the delimiter box. Click on Go button, this will take you to the Column Mapping form.

·        The form contains all the required fields. Check whether all the fields are correctly mapped. Select the correct field wherever required. Then press Go button at the bottom (Fig.14).

Fig. 14

·        If there are no errors in exporting the file will be exported the screen will show you a message that the file has been imported successfully (Fig. 15).

 

.

Fig. 15

·        Otherwise an Error Log file is created which contains the information about the errors (Fig. 16).

·        Click on the Error Log link to open the error log file. Make corrections in the data file and then again upload the data file.

·        To exit import click on Home button.

 

Fig. 16

 


exporting data

·        To save the data (entered offline or online) as text file (soft copy), export data option is given.

·        The exported file will be a text file in CSV (Comma Separated Values) format.

·        You can open this file in MS Word, MS Excel or import it into MS Access or any other database management system.

How to Export – State Users

·        To export the data click on Export Link under Sample Data menu.

·        Select the Year, State, District and Site then click on Export button (Fig. 17).

 

Fig. 17

·        The users can choose to all districts data together or one district at a time to export. Multiple selection of districts is not given.

·        Total number of records in each state is displayed along with the name of the state in brackets.

·        A pop-up box will appear. Select “Save it to the disk option” from the pop-up box. All the data for the selected site will be exported into a single file.

·        If you want to export all state’s or all District’s data into one single file select “all districts” or “all States” option.

·        Multiple year selection is not possible. You can export data for a single year only.

Note for Administrator:

The Administrator can export data for any number of states together. Multiple selection of State is given.

It is recommended that the administrator should not export more that 1 lakh records together. Care should be taken not to exceed 1 lakh records while making multiple selection of states

 


SITE information

Site Info. Entry

This form contains information about the site.

·        To add data click on ADD annual Site Data Entry form will appear.

·        Select the Year, District and Site then click on GO button, “Annual Sentinel Surveillance - Site Data Entry Form” will appear (Fig. 18).

·        If the data is already entered for the selected site, it will be displayed in the form. You can modify the displayed data.

·        Enter the data as specified in Table. 3, and then click on Add button.

·        This information can be printed by clicking on Print button.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Fig. 18


Table. 3

 

Heading

Description

Data Entry Instructions

Site Identification

Institution

Name of the Institution.

Enter the name of the Institution carrying out the sampling.

Name of the Coordinator

Name of the Coordinator.

Enter the name of the Coordinator.

HIV Testing facility

City

Name of the city.

Enter the name of the city where the samples are tested.

Institution

Name of the Institution.

Enter the name of the institution where the samples are tested.

Name of Incharge Laboratory

Name of the incharge.

Name of the incharge of the laboratory where the samples are tested.

Strategy

Name of strategy implemented

Enter the name of the strategy implemented for testing the samples.

Type of HIV Kit used

Type of the Kit used for testing HIV.

Enter the type of the kit (Elisa/Rapid etc.) used for testing HIV status.

Name of Kit used

Name of the kit.

Enter the brand name of the kit used for testing HIV status.

Period

Period of sampling.

Enter the date of sampling period from the drop down calendar. You can choose dates only between the specified period set by the administrator.

Target Group

Type of group targeted for sampling.

Enter the name of the clinic.

Testing Method

Method for testing samples.

Enter the name of the method used for testing the samples.

Criteria for inclusion of individuals in survey

Criteria for inclusion of individuals in survey

Write down the criteria for inclusion of individuals in the survey in the text box.

Characteristics of Site

Catchment Population

Type of catchment population

Select from the drop down list (urban

s         Urban

s         Rural slums

s         Rural.

Major Occupation in Population

The major occupation of the site population

Enter the major occupation of the site population (Agriculture/Business etc.)

Migratory Population

Weather the site has migratory population or not.

Select from drop down box

s         Yes

s         No

Any Specific Information Regarding HR Population

Any Specific Information Regarding HR Population

Enter any Specific Information Regarding HR Population in the text box.

Click on the Add button to add this data. To enter data for some other site click on the “Add site information to the different site”.


Site List

This link is provided to enlist all the sites belonging to a particular district or State.

·        Select State & District, all the sites belonging to that district will be enlisted.

·        You can filter the site list based on TI, Clinic Type and Settlement. Choose the desired filers then click on GO button.

·        The site list will appear below (Fig. 19). To print this list click on Print View button.

·        A summary table will also appear which will show how many how many sites are there in a particular Clinic Type.

·        By default the sites are sorted with respect to Site ID. You can sort the list as per your requirement by selecting the Sort By option from the drop down list.

Fig. 19

Add/Modify Site (for Administrator only)

·        Select the State and District, for which new site has to be entered, from the drop down list.

·        Click on the Add New button, a pop-up box will appear (Fig. 20).

·         Enter the data in pop-up box, as specified in Table. 4.

 

Fig. 20

·        Click on the radio button besides the site you want to modify, and then click on Modify button. The site information will appear in a pop up box (Fig. 21).

·        Modify the information then click on Update button. The site information will be modified.

Fig. 21

 

Show/Hide Sites

This facility is given to the administrator to Hide the sites that are not active in the current year for data entry.

·        To hide the sites from the list click on the Show All button at the right corner of the list, all the hidden sites will be enlisted with a checkbox checked, beside them (Fig 19).

·        Choose the sites (by checking and un checking on the checkbox) which you want to hide and then click on Hide button. The selected site will be hidden from the site list only.

·        The sites will appear in the drop down list for the State Users for data entry and modification.


Table. 4

 

Heading

Description

Data Entry Instructions

Clinic type

Name of the clinic from which the sample is taken.

Select the name of the clinic from the drop down list.

s         ANC

s         STD

s         FSW

s         IDU

s         MSM

s         TUB

The clinic name will be added as part of the site code.

Targeted Interventions

Interventions that work with High Risk Behavior Groups.

Click on the check box to select that particular site as Targeted Intervention site.

New Site’s Code

Code for the new site.

The prefix for the site code is automatically generated by the system after selection of clinic type (state code + District Code + clinic name + number). Add number as a suffix to the site code.

New Site’s Name

Name of the new site.

Enter the name of the new site.

Settlement

Type of settlement.

Select site location from the drop down list.

s         Rural

s         Rural slum

s         Urban

Sort By

Option for sorting the site list.

Select the option with respect to which you want to sort the site list

s         State

s         District

s         Clinic type

s         Site ID

s         Site Name


QUERY/Report

Note: you can query on the data only before uploading it on NIHFW’s site because after uploading, you will loose the data you have entered. In that case you can do queries online. Same is true for the Report generation.

Query

Data entered for each HIV Sentinel site can be analysed and compared separately to make meaningful Interpretation. The query is designed to extract the most pertinent information from the sample data in a single, ranked and conceptually clustered list. You have the option of viewing each single data in tabular form or site-wise aggregated data in tabular form.

·        Click on the “Query” link under Query module. Query form will appear (Fig. 22).

·        Follow the instructions specified in Table. 3 to extract the information required.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Fig. 22

Table. 3

Heading

Description

Options to search the required data

Year

 

Year of survey (1990 – 2040).

Select the year by clicking on it. Press control to select multiple years. List will be available only for those years for which the data is available (e.g. “2004”).

State

Name of the state.

Select the State on which you want to query, by clicking on it. Press control to select more than one state (e.g. “Tamilnadu”).

If you select ‘All over India’ option, or more than one state, the district selection will not be available.

Note: The State user can query on data belonging to their state only. Other state’s data will not be visible for the state user. Only Administrator and National Level user can view all State’s Data.

District

Name of the district.

Select the district, press control button to make multiple selections (e.g. “Chennai”).

If you select ‘All districts’ option, or more than one district, the site selection will not be available.

Site

Name of the Site.

Select the site, press control button to make multiple selections (e.g. “All Sites”).

If you select a particular site or multiple sites, the Settlement & Clinic selection will be unavailable.

Settlement

Type of settlement.

Select the type of settlement, press control to make multiple selections (e.g. “Urban”).

Disease

Name of the disease.

Select the disease on which you want to query. Press control button to make multiple selections (e.g. “HIV”).

Clinic

Name of the clinic.

Select the name of the clinic. Press control for multiple selections (e.g. “All Clinics”).

Targeted Interventions

Interventions that work with High Risk Behavior Groups.

Click on the check box to have results only of TI (Targeted Interventions) sites.

OBG

Obstetrics and Gynecology

Check this checkbox if you would like to see results only for the data that is coming from OBG clinic to the STD clinic.

If the box is left unchecked complete data for the site will be enlisted with highlighted OBG data.

Note: The OBG checkbox is available only for the STD clinic.

 

selection criteria

To filter the search you can specify the criteria as following:

·        In the first text box select the criteria on which you want to generate the query.(e.g. 1.“Sex”) 

·        Select the operator in the adjoining text box (e.g. 1.“=”). The other operators are available only for “age” criteria, for the rest of the options only “=” operator is available.

·        Select the options that are available for the selected criteria (e.g. 1.“male”). 

·        You can select more than one criterion by selecting AND/OR option in the textbox below [e.g. 1. (Sex = ‘Male’) AND (Education = ‘Illiterate’)]

·        After making the required selections click on Get It button to view the results. If you want to make any changes to the query click on Clear button.

 

Example 1

 

The query options and selection criteria are shown at the right hand side of the query result page (Fig. 23)

This query will fetch all the records for the year 2004, in the state Tamilnadu for Chennai district, urban sites, for the disease HIV - the number of males found positive for HIV in all types of clinics (Fig. 23).


Query Result

 

Fig. 23

 

·        The query will also give a Summary Table (Fig. 23) based on the selection criteria.

·        You can print the result page as it is, or export it as a text or HTML format as required, by clicking on the relevant link given at the right top of the page.

·        To view aggregated results and chart check on the check box besides ‘Show Aggregated Results’ the results of this query (Example2) is shown in Fig. 24.

·         

 

Fig. 24


·        This will open a form (Fig. 25) asking you to select chart options (for the below mentioned query select districts as X-axis and check on ‘show positive with sample size’ radio button).

Note: Chart Option box will pop-up only if more than one x-axis parameter is available for selection (State/District/Clinic Type). If two of the x axis parameters are selected as part of the query then chart will be automatically displayed.

 

 

Fig. 25

·        Make the desired selections for viewing the results on the chart and then click on Proceed button (Fig. 26).

·         If you do not wish to view the chart then click on Skip button.

 

Fig. 26


Example 2.

The query is:-

Fig. 27

This query is fetching all the records for the year 2004, in Andhra Pradesh for all districts and all the sites belonging to these districts, for males with age greater than 30 and whose educational qualification is graduation or above and is in service, in all types of clinics (Fig. 27).

Click on Show on Map checkbox to view the results on Map. The districts for which the result is generated will be highlighted on the map (Fig. 28 for Example 2).

 

MAP  

Map window has the following display options in the toolbar:

 

Zoom In. This function zooms in to the area in the map display defined by the movement of the mouse cursor.

 

Zoom Out. Click on the Zoom Out button and click on the center of the new map extent.

 

 Full Extent. Click this button to ensure that you are at the full map extent.

 

 Pan. To pan to a new area of the map, click on the pan button, hold the primary mouse button down and drag the map to the new area.

 

Select. Click on select button and select an area in the map window, that area will be highlighted in the map.

 

Clear Selection. Clicking on this button will clear the highlighted area in the map window.

 

Zoom to Select. Click on this button to zoom in to the highlighted area.

 

Query. Clicking on this button will open a Query Builder form where you can query and view the results.

  You can view the data generated by the Query by clicking on the Show Data button.

     A file containing the list of data will appear in the map window in which the selected features data will be highlighted.

     The selected features data will also be highlighted on the Map.

 

Identification. To identify an area, click on this button and then click on the area on the map to identify, this will open a table containing all the information about that area.

 

Discrete/HSV shader. Clicking on this button will give unique color to each District.

 

 

Fig. 28

 

 


Statistics

The field of statistics is the science of generalization. Statistics support the making of broad generalizations from a smaller number of specific observations.

The statistical parameters calculated for the Analysis of HIV data are:

¨      Mean Percentage of HIV positive cases for the state.

¨      90% Confidence Interval for the mean.  

¨      Median of HIV positive cases of the state.

¨      90 % Confidence Interval for the median.

When single year, all states or one state with all the districts is selected it will automatically show the statistics for that state or for all the states for which the data is available. The statistical parameters are also calculated for the districts.

Fig. 29 is showing the summary table for Andhra Pradesh generated in Example 2

 

 

Fig. 29


Example 3.

To know how many people who are less than or equal to “17” years of age are listed as “Graduates and Above” (as this is very unlikely), construct the following query

The query is:-

Year = 2004

State = All

Settlement  = All Types

Disease = All

Clinic = All

 

Selection Criteria are:-

( Age <= '17' ) AND ( Education = 'Graduate & above' )

 

·        This query will fetch all the records of people whose age is <=17, and are listed under “Graduate and Above” category. Select the wrong records, and modify.

·        Similarly you can perform as many as quality checks as you like. Make corrections wherever required, and then generate reports.

 

 

 

Fig. 30

 


 

CROSStab Query

 

·        You can use crosstab queries to group and summarize information and display it in a spreadsheet format. Crosstab queries create less repetition of information in the datasheet, making it easier to read and analyze the selected field data.

·        You need three fields to create a crosstab query. The first field displays its values as column headings for the datasheet; the second field displays its values as row headings for the datasheet. The third field is the field on which the calculation is performed.

·        Follow the instructions given in Table. 5 (Example. 4) for generating cross tab query (Fig. 31).

 

Fig. 31

 

Table. 4

Heading

Description

Data Entry Instructions

Year

Year of survey (1990 – 2040).

Select the year by clicking on it. Press control to select multiple years.

Note: List will be available only for those years for which the data is available.

State

Name of the state.

Select the State on which you want to query, by clicking on it. Press control to select more than one state.

If you select ‘All over India’ option the district selection will not be available.

Note: The State user can query on data belonging to their state only. Other data will not be visible for the state user. Only Administrator and National Level user can view all State’s Data.

District

Name of the district.

Select the district, press control button to make multiple selections.

Site

Name of the Site.

Select the all sites option, multiple selection of site is not possible.

If you select one particular site the Settlement & Clinic selection will be unavailable.

Settlement

Type of settlement.

Select the type of settlement, press control to make multiple selections.

Disease

Name of the disease (The Field on which Calculation is performed)

Select the disease on which you want to query. You can select only one disease at a time for querying.

Clinic type

Name of the clinic.

Select the name of the clinic. You can select only one clinic type at a time for querying.

Targeted Interventions

Interventions that work with High Risk Behavior Groups.

Click on the check box to have results only of TI (Targeted Interventions) sites.

Column Heading

Criteria for query.

Select the Field for Column Heading.

Group by (Row heading)

Criteria for query.

Select the Field for Row Heading by which you want to group the data.

 

·        After making the required selections (Example 4) click on Get It button to view the resulting crosstab table (Fig. 32)

·        You can print the result page or export it as a test or HTML format as required.

 

Example. 4

The query is:-

Year = 2002

State = Gujarat

Districts = Ahmadabad

Site = 2407: Ahmadabad (STD, Urban)

Disease = HIV

Clinic = STD

Column Heading = Sex

Group by (Row Heading) = Age Group

 

Selection Criteria are :-

HIV status of STD patients by Age_Group and Sex

This query will calculate the total number of males and females tested, found positive and the HIV % positive for HIV, categorized by “Age_Group” in the state Gujarat for the Ahmadabad district and Ahmadabad Rural site, in STD clinic.

 

Fig. 32

 

 

 


Reports

Reports

The HIV surveillance data should be interpreted to assess how rapidly HIV prevalence is increasing in different groups and areas. This helps in determining which population groups need priority attention with respect to interventions and what differences exist between Sentinel sites. For interpretation of the results these reports are generated.

·        Click on report link under Query/Report module. Report form will appear (Fig. 33).

·        Follow the instructions given in Table. 5 for generating report.

 

Fig. 33


Table. 5

Heading

Description

Data Entry Instructions

Year

Year for which the data is available

Select the year by clicking on it. Press control to select multiple years.

State

Name of the state.

Select the State on which you want to query, by clicking on it. Press control to select more than one state.

If you select ‘All over India’ the district selection will not be available.

Note: The State user can generate reports for their state only. Other data will not be visible for the state user. Only Administrator and National Level user can generate reports for all over India.

District

Name of the district.

Select the district, press control button to make multiple selections.

Site

Name of the Site.

Select the all site option to have a district level report, multiple selection of site is not possible.

If you select one particular site the Settlement & Clinic selection will be unavailable.

Settlement

Type of settlement.

Select the type of settlement, press control to make multiple selections.

Clinic

Name of the clinic.

Select the name of the clinic.

TI

Targeted Interventions

Click on this check box if you want to see the results of only TI sites.

OBG

Obstetrics and Gynecology

The OBG checkbox is activated only for STD clinic.

If you will check the OBG checkbox you will get the report only for OBG data [that will exclude the records from skin (STD) clinic].

 If you want a report for all the STD samples along with OBG samples leave the checkbox unchecked.

Report Type

Type of report

Under this you have three options; Select the Type of report you want to generate and click on show Report button.

Detailed report gives you a detailed report for the options selected.

State Summary Report is the consolidated Report for the states (Fig. 34).

District Summary Report is the consolidated report for the selected district.

 

State Summary Report

Fig. 34


Printing Specifications for Reports

After making the required selections click on Show Report button to view the report.

·        To print the report, go to the file menu and select ‘Page Setup’ option. Make the following selections in the page set up form.

 

Ø      Page Size               A4

Ø      Header                   &bPage &p of &P

Ø      Footer                    Leave blank

Ø      Orientation Portrait

Ø      Margins     

·        Left                  0.5

·        Right                0.5

·        Top                  0.6

·        Bottom 0.6


 

 

options

Export Base Info

Now the users can download the baseinfo file from the NIHFW site and the users can authenticate the offline package from this file (instead of Internet).

·        Click on ExportBaseInfo button to export the file (Fig. 35). Select the option to save the file.

·        Store the file on a computer where the users need to authenticate the offline package with file.

·        To upload the data on the online serve (NIHFW Site), export the data as a text file (from a computer without the internet facility).

·        Imported the same text file again into Offline Package (on a computer where Upload facility is available i.e. with internet connection) and then upload.

 

 

Fig. 35

 

Change Password

·        You can change your password by clicking on this link.

·        Type your old password in the ‘Old Password’ text box. Type your new password in the ‘New Password’ text box and then retype it in the ‘Confirm New Password’ text box (Fig. 36).

·        The password should be of minimum 4 and maximum 15 characters.

·        Click Change to change the password.

 

Fig. 36

Count Records

Count Record option is gives the summary of status of records entered in the national database server. The administrator can query on how many records each state has entered and in which clinic and in how many sites.

·        Click on Count Record link under Options module, following figure appears (Fig. 37).

 

Fig. 37

·        Select the year for which the Administrator want to see the summary, and then click on Display button.

·        Fig 38 is showing the resulting table. Click on Print View button to print this table.

 

 

Fig. 38

 

 

·        Click on Detailed Report link on left corner of the page to view Detailed State Summary of the records entered in each state.

·        The page will show you each State’s separate summary table (Fig. 39). The administrator can also print this table by clicking on Print View button.

 

 

Fig. 39


·        Preferences

·        You can change the criteria for “Age_Group”, “Clinic”, “Education”, “Locality”, “Operation”, “Settlement” and “Sampling Period” lookup tables by clicking on this link.

·        Select the Operation (Add, Modify or Delete) you would like to perform on these lookup tables by clicking on the radio button.

·        Select the Category (Age_Group, Clinic, Education, Locality and Operation, Settlement, Sampling Period) from the drop down list and then click on Go button. Fig. 40 will appear.

·        Add, Edit or Delete according to the instructions given in Table. 6.

 

 

Fig. 40

 

·        Send Alert Mail option is checkbox is check by default. If you make any change for any of the option in “preferences” you should send mail to all the users (Fig. 40).

·        Click on Add/Update/Delete button after making changes. 

·        If send Alert Mail Option is checked, clicking on Update will take you to the send mail option (Fig. 41).

·        Enter the email addresses of the sender and the recipients (recipients Email addresses are automatically taken from the User’s list, Sender’s Email Address is the Administrator’s Email address).

·        Change the text of the email if required, and then click on Send button.

·        Click on Skip button if you don’t want to send mail to the users or you can also uncheck the Send Alert Mail checkbox.

 

 

Fig. 41

 

 

Table. 6

 

Heading

Instructions for Changing Preferences

Age_Group

·  To add new age groups, enter the intervals as specified in the example, in the textbox below ‘New Intervals’.

·  Click on the Group button the new age group will appear in the text box below ‘New Groups’. If you are satisfied with the result click on the Update button.

Note: You can only replace the age group intervals with the new age group intervals, addition and deletion of any specific age group is not allowed.

Clinic

·  The text box below the “list of all values” is showing all clinic Types along with the codes.

·  Enter the Code for the new clinic and the Clinic Name in the Value text box.

·  Click Add to add the new clinic. The new clinic type will be added to the Clinic Type Category.

Note: The new clinic type that is added will contain the first four clinical diagnostics. The checkbox will also be given to switch it on or off.

You can only ADD a new Clinic Type, modification and deletion of any Clinic Type is not allowed.

Education

·  The text box below the “list of all values” is showing the lookup table for “Education” along with the codes.

·  Enter a new value and the code in the respective text boxes below ‘New Value’, and then click on Add button. The new value will be added to the list.

·  To modify the existing value, select the value to be modified. The value and the code will appear in the text box below ‘New Value’. Edit the value and then click on Update button.

·  To delete the existing value, select the value to be deleted from the drop down list. Select a value to replace the value to be deleted, and then click on Delete button.

Note: You can only replace a record. Complete deletion of the record from the database is not allowed.

Locality

·  The text box below list of all values is showing the lookup table along with the codes.

·  Enter a new value and the code in the respective text boxes below ‘New Value’, and then click on Add button. The new value will be added to the list.

·  To modify the existing value, select the value to be modified. The value and the code will appear in the text box below ‘New Value’. Edit the value and then click on Update button.

·  To delete the existing value, select the value to be deleted from the drop down list. Select a value to replace the value to be deleted, and then click on Delete button.

Note: You can only replace a record. Complete deletion of the record from the database is not allowed.

Occupation

·  The text box below list of all values is showing the lookup table along with the codes.

·  Enter a new value and the code in the respective text boxes below ‘New Value’, and then click on Add button. The new value will be added to the list.

·  To modify the existing value, select the value to be modified. The value and the code will appear in the text box below ‘New Value’. Edit the value and then click on Update button.

·  To delete the existing value, select the value to be deleted from the drop down list. Select a value to replace the value to be deleted, and then click on Delete button.

Note: You can only replace a record. Complete deletion of the record from the database is not allowed.

Settlement

·  The text box below list of all values is showing the lookup table along with the codes.

·  Enter a new value and the code in the respective text boxes below ‘New Value’, and then click on Add button. The new value will be added to the list.

·  To modify the existing value, select the value to be modified. The value and the code will appear in the text box below ‘New Value’. Edit the value and then click on Update button.

·  To delete the existing value, select the value to be deleted from the drop down list. Select a value to replace the value to be deleted, and then click on Delete button.

Note: You can only replace a value. Complete deletion of the value from the database is not allowed.

Sampling Period

·  Select the Current Year.

·  Select the Starting and Ending date of the Sampling Period from the respective columns.

·  Click on Add button to add the sampling period for the current year.

Notes:

·  Modification of Sampling Period is possible for the Current year onwards. You cannot modify previous year’s sampling period.

·  If the data exists for the dates falling beyond the sampling period it will show you a warning message.

·  In case sampling period is not specified for a particular year it will automatically take the previous years sampling period.

 


User Management

Add new user

·        Type the Login ID and Passwords in the respective text box.

·        The Login ID can be of maximum 15 characters and password should be of minimum 4 and maximum 15 characters.

·        Enter the Email Address of the user (optional).

·        Select the state for the user and then click on Add button (Fig. 42).

·        You can also create a National level user who can view all state’s data and generate reports for the same by selecting “National Level” option from the drop down list of State.

 

Fig. 42

 


Lock/Unlock User

·        Select the user by clicking on the radio button besides it (Fig. 42).

·        Click on Lock/Unlock button to restrict a user from accessing the restricted information or allowing a user to access the information.

 

 

Fig. 43

 

Reset State User’s Password

·        You can reset the password by clicking on reset password button the password will be automatically changed toreset003” (Fig. 44).

·        If you click on the OK button General mail page will appear. Compose mail or take the default text and addresses, and then click on Send button.

 

 

Fig. 44

 

Modify /Add Email ID

·        You can modify the Email ID of a user. Select the record you want to modify, and then click on Modify button.

·        A popup box will appear (Fig. 45), edit the Email ID, and click on Update button.

 

Fig. 45


General Mail

·        This link is provided to send mail to all the State Users.

·        Enter the email ID of the sender and the recipients (recipients ID is automatically taken from the User’s list) (Fig. 46).

·        Enter more recipients if required or you can also delete the recipients from the default users list.

·        Change the text if required, and then click on Send button to send the mail or on Skip button to cancel the operation.

 

 

Fig. 46

 

New Update

Any changes/advancements made online in the software should be updated in the offline package also. To update the offline package a New Update link has been given online.

·        Click on the New Update link, the following page appears (Fig. 47).

·        Click "DownloadPatch" button to download the "newpatch.zip" file. Unzip into any directory.

·        "newpatch.zip" has an exe, double click on it. It would automatically upgrade the existing software (no need to know the directory/path).

·        Similarly "map.zip" also has an exe, double clicking on it will automatically install the maps where required.

 


Fig. 47

 

Logout

Click on this link to logout. You should always LOGOUT before closing the Web Browser (Fig. 48).

Fig. 48