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8. |
Every notice calling
a meeting of the Governing Body shall state the date,
time and place at which such meeting will be held and
shall be served upon every member of the Governing Body
not less than 21 clear days in the case of annual
meeting, not less than seven clear days in the case of
other meetings, before the day appointed for the
meeting. Such notice shall be under the hand of the
Secretary and shall be accompanied by the agenda of the
business to be placed before the
meeting.
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9. |
The Chairman shall take the Chair at meetings of the Governing Body. If the Chairman is not present, the Vice-Chairman will take the Chair and conduct the meeting. If the Chairman and Vice-Chairman be not present, the Governing Body may elect one of their members to act as the Chairman of the meeting to conduct and hold the meeting.
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10. |
Five members of the Governing Body, in addition to the Chairman/Vice-Chairman present in person, shall constitute a quorum of any meeting of the Governing Body. In the absence of both the Chairman and Vice Chairman, in that case, seven members of the Governing Body present at the said meeting will constitute a quorum.
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11. |
All disputed questions at meetings of the Governing Body shall be determined by votes and the opinion of the majority shall prevail.
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12. |
Each member of the Governing Body, including the Chairman or the Vice- Chairman or presiding member, shall have one vote; and in case of equality of votes, the Chairman or the Vice- Chairman or the presiding officer shall have a casting vote.
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13. |
Any member desirous of moving any resolution at a meeting of the Governing Body shall give notice thereof in writing to the Secretary not less than seven days in case of annual meeting and five days in case of other meetings before the day of such meeting.
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14. |
Any business, which it may be necessary for the Governing Body to perform except such as may be placed before the annual meeting may be carried out by circulation among all its members and any resolution so circulated and approved by a majority of the members present in the country at that time shall be as effectual and binding as if such resolution had been passed at a meeting of the Governing Body.
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Powers of the Governing Body
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15. |
The Governing Body shall have general control of the affairs of the Institute and shall have authority to do, exercise and perform all the powers, acts and deeds for the planning, establishment and running of the Institute, consistent with the aims and objects of the Institute.
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16. |
The Governing Body shall have powers to create posts, subject to specific provision in the budget, on scales of pay applicable to similar posts under the Government of India and as applicable from time to time classify them into grades and specify their designations. In all other matters, the Governing Body shall have full powers in the mater of expenditure from the funds of the Institute subject to budget provision save in the matter of pay, allowances and concessions to Government servants on foreign service which shall not be greater than those admissible under the code rules of the Government.
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17. |
The Governing Body shall have full powers to make such Bye-laws as they shall think essential for the regulation of the business of the Institute and in particular with reference to (i) the keeping of accounts; (ii) the preparation and sanction of budget estimates; (iii) the sanctioning of expenditure; (iv) entering into contracts; (v) the appointment of staff and determination of their conditions of service; and (vi) any other purpose that may be necessary.
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18. |
The Governing Body may accept the management and administration of any endowment or trust fund or any subscription or donation provided that the same is unaccompanied by any condition inconsistent or in conflict with the nature and object for which the Institute is established.
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19. |
The Governing Body may by resolution delegate to the Chairman and to the Member-Secretary such of its powers for the conduct of business as the Governing Body may deem fit, subject to the condition that action taken by the Chairman or by the Secretary shall be reported for confirmation at the meeting of the Governing Body.
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20. |
The Governing Body shall appoint a Standing Finance Committee consisting of the following:
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i
Secretary FW) Chairman
Ministry of Health and Family
Welfare.
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ii
Joint Secretary and Financial Advisor Member
Ministry of Health and Family
Welfare.
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iii
Planning Commission Representative Member
(Governing Body Member nominated by
Chairman)
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iv Director General
of
Health Services Member
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v Director
Member-Secretary
The National Institute of Health
& Family Welfare
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As
amended by the Ministry of Health and Family Welfare vide their letter No.
A.45012/25/89-C&G. dated 25.9.1989. |
The Standing Finance Committee shall have the following functions: |
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| i
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To consider and approve additions and alterations to buildings belonging to the Institute and other questions relating to their maintenance and use. However minor work not exceeding Rs.2 lakhs in each case may be undertaken by the Director without reference to the Standing Finance Committee. Besides, Director will have full powers for undertaking annual maintenance of civil, electrical, air-conditioning and sanitary work of the Institute through CPWD or any other Agency approved by Standing Finance Committee.
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| ii
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To consider and recommend for approval to the Governing Body, the annual budget estimates of the Institute.
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| iii
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To consider and recommend for approval new financial proposals which may arise during the couse of the year which may not be already provided for under the budget; and to approve reappropriations between previously approved major heads;
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| iv
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To consider quarterly reports submitted by the Director for information; to examine from time to time the adequacy of resources of funds and the general financial position of the Institute; and to make appropriate recommendation to the Governing Body;
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| v
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All proposals for creations of new posts and;
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| vi
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All maters relating to the invitation and acceptance of tenders which are beyond the powers of the Director.
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21. |
The Governing Body may also appoint one or more Committees or Sub- Committees for proper functioning of the Institute.
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| Funds of the Institute |
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22. |
The funds of the Institute will consist of the following:
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| 1. |
Grants made by the Central Government and / or State Government for the furtherance of the objects of the Institute.
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| 2. |
Contributions from other Sources;
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| 3. |
Income from investment; and
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| 4. |
Receipts of the Institute from other sources.
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| 23. |
Application of the Income and
Property
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The Income and Property of the Institute shall be applied solely towards the promotion of the objects of the Institute as specified in the Memorandum of Association and any expenditure incurred shall be subject to such restrictions as the Central Government or the State Government may from time to time impose in respect of grants or donations made by them. No part of the income or property of the Institute shall be spent or transferred directly or indirectly by way of dividends, bonus or otherwise, to persons who at any time have been members of the Institute except by way of remuneration for services rendered to the Institute or as travelling allowance, daily allowance or other similar compensatory allowance.
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| 24. |
The
Bankers shall be the State Bank of India or any other
nationalised bank. All funds shall be paid into the
Institute’s account with the Bank and shall not be
withdrawn except on a cheque signed by Director or by
such officer as may be duly empowered by the
Chairman.
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| 25. |
For the
purposes of these Rules and Regulations a financial year
shall be taken to mean the twelve months commencing on
the 1st April and ending on the 31st March.
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| 26. |
The
Institute shall cause regular accounts to be kept of all
its money and properties in respect of affairs of the
Institute.
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